CAP Meeting Minutes

April 2012 Minutes

kingsley@illinois.edu — Thu, 10 May 2012 13:45:00 CDT

CAP Meeting Minutes

April 4, 2012

Attendance: Michelle Bergman (1), Brad Mahaffey (2), Konstantinos N Yfantis (2), Erica Malloch (4), Jonathan Howell (4), Rick Atterberry (5), Linda Smith (5), Betoel Escobar (7), Veronica Kann (7), Sandra Carroll (8), Tim Flannigan (8), Tom Korder (9), Robbie Bauer (10), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio)

I Call to Order 1:07 pm

II Public Comments None

III Review of Minutes March minutes approved; February minutes are still outstanding

IV AHR Report

Elyne reported there isn’t anything new on the budget, but we are in good shape as a university. APDF received an increase in applications probably due to a recent article. 80 of 84 requests have been funded for a total of $38,295 of the budgeted $75,000. Three requests are pending. Elyne has instructed her staff answering that while match is usually 50%, requests should be encouraged because exceptions can be made. Chancellor is interested in feedback regarding Provost search. Rehiring retirees is the subject of a bill currently before the house. It proposes if a retiree works more than a 18 weeks in a calendar year then the university has to pay into SURS. Another bill will disallow state funds for use with search committees. Similar to last year the health benefits enrollment will be complicated, and have multiple enrollment periods.

V Communications Committee No report

VI Unfinished Business

AP Civil Service Audit – Monday is a meeting between HR and SUCCS to talk about the audit. Disputed findings involve Extra Help non-compliance, Academic Hourlies, temporary upgrades, too many administrative layers between person doing job and top administrators, and positions earning less than $40K. Coordinator, Analyst, Assistant to, and Specialist are titles audited the most. JCAR process is still underway, and everyone is encouraged to comment formally. Rick will send out a message to encourage response.

CAPE award ceremony is this afternoon. Less than 40 nominations were received resulting in 6 awardees. The committee used a wiki to help in selection process.

Kostas reported engagement in AP Senator elections is way up. Kostas announced winners, and a runoff election. Deans allowed more APs to be part of electorate (up 20%), but there is still inequity between the decision of deans.

Bylaw revisions were accepted on a 15 to 0 vote. Rick reported regarding his effort to keep CAP involved in search committees for top administrative positions. Rick received positive feedback from administrators regarding the CAP letter referring to the ethics statement.

VII New Business/Announcements

Linda, Wayne, Julie, Veronica, Tim, Kostas, Elizabeth, and Kingsley are up for reelection. Self-nominations are being sought for these seats. April 23 is election day.

Mary Ellen reported the Senate discussed severe sanctions short of dismissal. Also noted was many other big schools don’t offer the tuition waiver benefit UI does.

Elizabeth reported on the Public Engagement committee.

Michelle briefly reported on the redistricting committee. Redistricting will be discussed at the July meeting.

VIII Closed Session

The following committee representatives were selected: Budget – Greg Knott; Committee on Committees – Mary Ellen O’Shaughnessy; Equal Opportunity – Alejandra Aguero; IT – Lauri Quick; University Student Life – Kathryn Martensen; USSP – none selected.

IX Adjournment Meeting adjourned at 4 pm.

February 2012 Minutes

kingsley@illinois.edu — Thu, 10 May 2012 13:30:00 CDT

CAP Meeting Minutes

February 2, 2012

Attendance: Wayne Stahl (1), Brad Mahaffey (2), Konstantinos N Yfantis (2), Kim Brown (3), Jim Witte (3), Erica Malloch (4), Rick Atterberry (5), Julie Mumbower (6), Gary Letterly (6), Veronica Kann (7), Sandra Carroll (8), Tim Flannigan (8), Tom Korder (9), Melissa Madsen (9), Robbie Bauer (10), Elizabeth Rockman (10), Kingsley Allan (11), Sue Key (11), Elyne Cole (ex officio),

I Call to order 1:06 pm

II Review of Minutes Minutes Accepted

III AHR Report

Elyne reported there is no new news on the budget. In this fiscal year (July 1, 2011 to present) $21,660 has been awarded from the APDF with 45 of 50 requests approved with one pending. Rejected requests were due to not meeting deadlines.

Elyne explained why she sent out the Weather memo. Difficulties include how people are paid and the individual authority of units to close. Only Provost has authority to close with announcement of Chancellor. Are there units that really need to close if classes are cancelled for students? If department says it is hazardous and you are already at work then you charge benefits. Even if you are told to go home unless there is a formal announcement then it comes off benefits. Working from home can’t be used as a way to not use benefits. They want to establish consistent statements. Basically UIUC will not close so those who don’t come in will need to use benefits.

IV AP Senator Report

Mary Ellen spoke about documents forwarded along to CAP regarding Enrollment Management which sought to increase diversity and more assertive recruiting. The ethics scandal was discussed.

V Communications Committee

Communications Committee request ideas as well as profiles for the website. Feedback is sought regarding the frequency of CAP communications.

VI Unfinished Business

Ethics training opportunities were discussed. A subcommittee will create a statement regarding it.

AP Civil Service Audit – Springfield’s strategy was to meet with interviewer prior to final audit reports to discuss results. Director is moving toward JCAR process to remove exemption authority for University. Pilot program use is increasing because some job titles are similar to UIC. If it gets to the newspaper, the department has already agreed the position should be civil service.

VII Committee Reports

CAPE award committee is progressing toward final recommendation.

Spring senate election is on schedule to March election.

Kostas gave the first reading of bylaws revision. Some changes were proposed.

It was reported that the Senate Exec Committee discussion of the last three meetings has been regarding Enrollment Management and anonymous email. UIllinois.edu links to the investigative report.

Benefits committee reports SURS is gearing up for large number of retirement requests. People should seek interviews ASAP so that their benefits are not delayed in retirement. UIUC has 2400 employees that are eligible for retirement. 800-900 of those are APs.

There were 3 reduced service days this past year rather than having a gift day and two reduced service days because Christmas eve was on a Saturday.

VIII Adjournment 4:00 pm

January 2012 Minutes

kingsley@illinois.edu — Mon, 09 Apr 2012 10:15:00 CDT

CAP Meeting Minutes January 2012

March 2012 Minutes

kingsley@illinois.edu — Mon, 09 Apr 2012 10:15:00 CDT

CAP Meeting Minutes March 2012

December 2011 Minutes

kingsley@illinois.edu — Fri, 13 Jan 2012 08:15:00 CST

December 2011 Minutes

November 2011 CAP Minutes

kingsley@illinois.edu — Thu, 01 Dec 2011 15:30:00 CST

November CAP Minutes 2011

October 2011 Minutes

kingsley@illinois.edu — Wed, 30 Nov 2011 10:15:00 CST

CAP Meeting Minutes - October 2011

September 2011 Minutes

kingsley@illinois.edu — Thu, 06 Oct 2011 13:45:00 CDT

CAP September 2011 Meeting Minutes

August 2011 Minutes

kingsley@illinois.edu — Wed, 07 Sep 2011 16:30:00 CDT

August 2011 Minutes

July 2011 CAP Minutes

kingsley@illinois.edu — Thu, 04 Aug 2011 16:45:00 CDT

July 2011 CAP Minutes