July 2011 CAP Minutes
CAP Meeting Minutes
July 7, 2011
Attendance: Michelle Bergman (1), Wayne Stahl (1), Konstantinos Yfantis (2), Brad Mahaffey (2), Jonathan Howell (4), Erica Malloch (4), Liezl Bowman (8), Rick Atterberry (5), Karen McLaughlin (5) Julie Mumbower (6), Gary Letterly (6), Betol Escobar (7), Sandra Carroll (8), Melissa Madsen (9), Tom Korder (9), Robbie Bauer (10), Elizabeth Rockman (10), Sue Key (11), Elyne Cole (ex officio)
I Call to order Meeting called to order at 1:04pm
II Public Comment/Guest President Hogan and Maureen Parks arrived 1:06pm, began with Q&A
Discussed Civil Service audit – UIC versus UIUC
Discussed status of legislation related to exemption process
Discussed report of diversity of APs at UIC versus UIUC / UIS
Contracted for climate survey
Orientation for new hires / refreshers (diversity, sexual harassment, etc) fall rollout
Discussed APs leaving the University; salary increase email was really about discouraging people from requesting increases during the last 3 weeks of the fiscal year; there’s always money to retain people who are entertaining outside offers;
III Review and Approval Previous Month’s Minutes Approved
IV AHR Report
APDF update: 15 requests to date, officially funded 7, 6 pending, 2 denied, $7345 awarded so far
Budget: everyone in the process of receiving budget information
Pilot Program: Discussed when is a job and AP position; pilot program expected to sunset August 15, 2011, and will be rolled into regular civil service positions (there are 12 pilot program positions on campus (not UA) 1 or 2 of these were formerly AP, the rest were reclassifications of civil service positions); many other schools in the state are using the pilot program.
PAPEs: If PAPE was less than 3 years old could recertify, but will now have to update PAPES no matter how recently they were approved.
Ac Hourly to Extra Help conversions: discussion regarding situation at UIC and UIUC
CS Audit Update: discussed audit process ; they did not commit about when they would come back; also nothing about the massive amounts of paperwork that we provided them early on and they hadn’t had time to look at yet.
V Communications Committee One mailing in June (first one in months where we only had one); find on AP reclass blog; if any ideas for July email to Melissa
VI Unfinished Business
Audit process: - better method of communicating with other units – role for us as rule making goes forward (Merit Board participation) keep vigilant following what happens at veto session
Insurance – we’re okay through 9/30/11, weeding through some changes to prescription program; may be some issues w/ Delta Dental; they are still anticipating still have additional sign up period, no official announcement at this point;
Pensions – could come up during veto session; possible they were going to schedule some meetings over summer – but nothing yet
Standing committee – discussed at last meeting – Kostas sending info
Appointment to Budget Committee – Senate committee terms are 2 year terms, this is a one year term to finish out term of person who had to resign; list of 4 people who self-nominated –
Knott was winner of ballot vote followed by Hannes and Lowry
Appoint vice chair to CAPE awards committee – Robbie Bauer / Erica Malloch both are present so they can read their statements of interest - SELECTED ERICA MALLOCH TO BE VICE CHAIR
VII New Business/Announcement
Redistricting – need to look at it – have as equal a representation, need to have units as evenly populated as possible; one thought to wait and see if there are conversions from AP to CS, but that would take a lot of time; try to keep ineligible districts together; look at with a working group – should happen relatively quickly will have elections coming up in March. Last redistricting was in 2006.
Michelle – Chair, Sue and Sandra members; Melissa will be a resource; Michelle will contact Deb Stone/ Doug Lamb to get started
Senate Executive Committee – Kostas reported; he will share AP Diversity Report; will send link to indicators
Reporting requirements for AP reps on Senate Committees – will discuss at next meeting.
Recognition of outgoing CAP members and Enhancement of language in appointment letters – Karen has drafts of both letters; work with Elyne Cole and Chancellor’s office – discuss at next meeting.
VIII CLOSED SESSION – None
IX Adjournment Meeting adjourned at 4:05pm