Urbana South Residence Halls Closing Information 2012

FAR and PAR

IMPORTANT DATES:

May 2

• 24-hour quiet hours begin at 11 p.m., and continue through closing.

May 3

• READING DAY!
• Late-Departure/Extended Stay Request Forms due to RD by 5 p.m.  

May 7

• Return MicroFridges (3–7 p.m., Oglesby basement)
  

May 11

• Lunch is the last meal served in the Dining Halls
• Residence Hall Libraries Close at 5 p.m.

May 12

• All University Residence Halls close at 3 p.m. for residents who are not affiliated with Commencement
• Computer Labs Close at 3 p.m.
  

May 13

• Residents approved for Extended Room Occupancy check out at time approved by RD, and no later than 7 p.m.

SPECIAL REMINDER: Please be mindful of the need for quiet during the examination period. Be considerate of students in the Hall community and respect the 24-hour quiet hours which begin at 11 p.m. on May 2, 2012.

CLOSING: Remember, your University Residence Hall Contract ends 24 hours after your last final examination. Please make plans to move out no later than 24 hours after your last final exam unless you are participating in Commencement.

Please note that checkouts after 3 p.m. are subject to a $25 per hour improper checkout fee, beginning promptly at 3 p.m. and continuing in hourly increments thereafter. As an example, a resident checking out at 3:01 p.m. would receive a $25 improper checkout fee, and a resident checking out at 4:01 p.m. would receive a $50 improper checkout fee. Slow elevators, traffic, and cart shortages are not valid reasons to waive this charge.

Anyone needing to stay past 3 p.m. on Saturday, May 12 must receive prior written permission from your RD. Extended Room Occupancy Request Forms are available at area, hall, and RD Offices, and must be submitted to your RD no later than Thursday, May 3 at 5 p.m.

The checklist below is meant to assist you in making sure all closing items are taken care of; please review it carefully.

              
ROOM INSPECTION AND DAMAGES: By the time of your check-out, your room should be in the condition it was at check In, and you should be ready to return your room keys to the Hall Office. A team of building service, maintenance, and Residential Life staff will inspect your room very thoroughly the week of May 14–18. You will be billed for any discrepancies in condition of your room at the time of inspection as compared to your Room Condition Report Form, which you completed upon moving in. An RA will view your room with you when you check out; please note this viewing will not be for billing assessment.

CHECK –OUT: To check out of your room, you must have an RA view your room before turning in your keys. There are three different ways to have an RA check your room:

BEFORE Monday, May 7: Schedule an individual appointment with your RA (or another if you cannot make the times available with your own RA). 

ON Monday, May 7 and Tuesday, May 8: Go to the area office and a desk clerk will contact an RA to complete your check out. The RA will meet you in your room.  On these dates, RA’s are available from 8AM to 10PM. Residents who visit the Desk to check-out between the hours of 10:01PM and 7:59AM will be charged an improper check-out fine, UNLESS you have made prior arrangements with your RA.  You cannot turn in your keys at the area office without a check-out form from an RA or you will be assessed a $25 improper check out fee.

BETWEEN Wednesday, May 9 and Saturday, May 12: RAs will be in the lobby for check-out purposes (reminder: halls close at 3 p.m. on Saturday). RAs will be available from 8 a.m. to 10 p.m. on those days.  Residents who visit the desk to check out between the hours of 10:01 p.m. and 7:59 a.m. will be charged an improper check-out fine, UNLESS you have made prior arrangements with your RA. You cannot turn in your keys at the area office without a check-out form from an RA or you will be assessed a $25 improper check-out fee.

Your check-out will be considered complete once you have checked out with an RA and returned your keys to the front desk. Please note that there are a limited number of carts available during check-out to assist you in your move.  A $5.00 deposit must be left for any borrowed cart, and other equipment, and they must be returned within 60 minutes.  Please plan ahead, though, so you can adhere to the 3 p.m. checkout time on May 12.  A shortage of carts or slow/inoperable elevators will not be an excuse for late check-out. 

STORAGE: You must make an appointment with your RA to have your luggage removed from storage at least 48 hours in advance!  Last minute requests may not be granted for removal of luggage from the storage area.

BORROWED EQUIPMENT:   Return any borrowed equipment to the appropriate location during regular business hours. The hall or area office will not accept computer or library equipment. Any items left in your room will be considered abandoned property (including rented refrigerators), so be sure that your room is left the way you found it when you moved in this year.

MAIL FORWARDING: Send change of address cards to your magazines, credit cards, banks, CD clubs, etc. Only first class mail, magazines and packages may be forwarded. If you wish for your first class mail to be forwarded to a different address (other than your home address), visit MyHousing to provide us your information online, or fill out a paper form at the PAR or FAR desk.

PARKING SPACES: Reserved parking spaces are rented through the summer. Non-designated cars WILL BE TICKETED AND TOWED from these reserved locations. During move-out automobiles, trucks, vans or trailers may not be driven or parked on sidewalks, lawns or rental parking spaces. Campus parking reserves the right to ticket and/or tow any car parked in fire lanes. Watch for signs indicating where you may park while moving out.

BICYCLES/MOPEDS/MOTORCYCLES: Please remove all bikes and their parts from the University Residence Halls. There will be no storage of these items in the University Residence Halls or in the bike racks outside the facility.   The University Police will be clearing abandoned/unregistered bikes and their parts during the summer.

SUMMER HOUSING: Air-conditioned summer session housing will be available at Daniels Hall for undergraduate and graduate students! See more summer housing information.

DONATE TO SALVAGE DRIVE: Look for donation bins in your hall's lobby/lounge area. As you're preparing to move out, we encourage you to donate food, clothing, and other usable items that you no longer need. Housing will distribute the donations to local charities. 
 

Make sure you leave your room in the same condition it was when you moved in!

Listed below are some of the items residents are commonly billed for because they didn’t take the time to clean things up before leaving for vacation:

1. Improper check-out – Remove all belongings from your room. Remember, you must check out with an RA before the closing deadline to avoid a $25.00 per hour improper checkout fine. This fee can also be assessed if you simply leave without officially checking out.
   
   
2. Keys – You MUST turn your keys in at the desk before leaving. Failure to do so will result in a $25.00 charge per key.
   
   
3. Decals and/or stickers left on windows, doors, furniture.
   
   
4. Trash/recycling left in the room or in the hallway.
   
   
5. Wood, cement blocks, boxes, etc. left in the room.
   
   
6. Missing/damaged room furnishings (desks, chairs, beds, screens etc.). Fill out an online Maintenance Request Form as soon as possible, including information about how the item broke. (Note: If resident is responsible for damage, they will still be assessed a charge.)
   
   
7. Rooms that are extremely dirty (floor not swept, desk top dirty, spills on the floors, walls, etc.)
   
   
8. Staples, nails, etc. left in the bulletin boards, ceilings and doors.
   
   
9. Room ceiling tile(s) broken or missing.
   
   
10. Broken or missing room floor tile(s); burn marks or stained tiles.
    
    
11. Writing on walls, doors, windows, bookcases and/or ceilings.
    
    
12. Tape/putty marks from posters, memo boards, carpet, etc., left on walls, ceilings, floors, bookcases and doors.
    
    
13. Make sure your smoke detector is connected and functioning. If this is not the case, please submit a Maintenance Request.

These “little” things add up! By taking a little extra time to put your room back in its proper order, you can avoid having to pay to have someone do it for you!

If you are billed for a damage or extra residential service charge (like those listed above) for your room, the charge will automatically be billed to your student account. If billed, you will receive a letter stating the charges by mid-June. You must pay by the deadline stated on your billing statement, or file an appeal as outlined in the letter. If you have any questions, please contact your Resident Advisor or Resident Director. If possible, we would like to avoid billing anyone.

Thank you for your cooperation! Have a safe summer vacation!